Managing invoices in rentals isn’t just about billing – it’s about speed, accuracy, and transparency across your operations. Our rental management software helps you automate billing, track payments, and stay compliant – every step from quote to cash is covered.
Rental Invoicing and Payment Software
Auto-Generated Invoices
Multi-Currency Support
Payment Tracking
How We Help with Rental Invoicing & Payments
PREXA365 automates your rental billing cycle from start to finish. Whether it’s recurring invoices, partial billing, or service charges – our tools ensure every line item is captured, calculated, and sent on time. You reduce manual work, avoid errors, and improve cash flow across your rental operations.
Why PREXA365 for Your Invoicing and Payments?
Invoices are created automatically based on rental contracts, durations, and usage data- no re-entry required.
Handle one-time, recurring, or milestone-based invoicing with custom tax, discount, and surcharge settings.
Monitor paid, overdue, and pending invoices with full visibility into transaction history and customer balances.
Sync invoices, GL entries, and payment status with Microsoft Dynamics 365 or your existing ERP/finance system.
Powerful Tools for Payment Tracking
PREXA365 gives your finance and operations teams full visibility into billing and payment progress. From tracking receivables to sending reminders, the platform helps you stay on top of your rental cash flow with minimal manual effort.
Real-Time Payment Status
View invoice status: Paid, Partial, Overdue, or Upcoming in one dashboard.
Recurring & Scheduled Billing
Set up automatic billing cycles based on rental terms, usage, or project milestones.
Send Reminders Instantly
Trigger automated payment reminders by due date or aging buckets.
Full History and Reconciliation
Track all payments against invoices with linked customer and contract records.
Automate and Track Every Transaction
PREXA365 simplifies your invoicing workflow. Whether it’s a single rental or a complex contract, you can generate, send, and track invoices without hassle. Stay in control of every payment – manual or automatic.
- Choose manual or automatic invoice generation
- Track due, paid, and overdue invoices easily
- Handle split payments, returns, and custom billing setups
- Simplify complex rental transactions in one platform
- Stay updated with every billing status
Generate Invoices Your Way
No two rental businesses invoice the same way. PREXA365 adapts to how you work and gives you full flexibility to invoice how and when you need. Recurring or one-time, multi-asset or split, it’s all covered – your way.
- Generate manual invoices
- Use automated cycle billing for recurring rentals
- Support for multi-asset orders and split billing
- Custom billing cycles and terms for each client
All Rental Charges in One Contract
No more scattered billing. PREXA365 organizes everything into one place. Bring everything under one rental contract. PREXA365 links all costs – rental, transport, insurance, and more – into a single source of billing truth. No separate records or scattered data.
- Include transport, insurance, and delivery fees
- Add taxes, discounts, and surcharges
- All tied to a single rental contract
From Quote to Cash – Faster
Go from inquiry to payment in just a few clicks and speed up the full rental billing cycle. We connect quoting, contracts, invoicing, and payments in one flow. No double entry. No delays. Just smooth transitions from start to finish.
- Convert quotes into rental orders instantly
- Generate invoices automatically after delivery or return
- Sync with any 3rd party accounting software with ease
- Reduce manual data entry and errors
Accept Payments, Track Revenue, and Sync Accounting
PREXA365 gives you everything you need to close the loop – from easy payment collection to detailed revenue tracking and accounting sync. Your finance team works faster, and your books stay clean.
- Accept online payments via card, ACH, or payment gateway
- Set up auto-reminders for due or overdue payments
- Track real-time payment status for each invoice
- View revenue, ROI, and utilization per asset
- Push invoices and GL data to your accounting system
Ready to Improve Your Rental Cash Flow?
See how PREXA365 can help you automate billing, reduce errors, and get paid faster.
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