- Rising demand from film & events
- High-value gear needs careful tracking
- Lost accessories cause rental issues
- Double bookings disrupt schedules
- Damage & maintenance add costs
- PREXA365 ensures control & utilization
The Complete Camera Rental Management Software
Challenges Faced by Camera & AV Rentals
Managing camera rentals goes beyond tracking equipment – it’s about keeping high-value gear safe, available, and ready for clients in film, photography, and live events. PREXA365 ensures every asset is covered, and every booking is accounted for.
- Expensive gear at risk of loss or theft
- Frequent wear and tear from heavy usage
- Last-minute bookings and cancellations
- Small accessories (tripods, batteries, cables) often misplaced
- Scheduling conflicts and double bookings
- Late returns affecting other reservations
Why Choose PREXA365 to Power Your Camera Rentals
- Unified Booking, Fast Turnaround:
Create one rental order covering cameras, lenses, tripods, and accessories – no retyping, no confusion. - Live Gear Tracking:
Instantly see what’s On Rent, Available, Reserved, or In Service across locations. - Automated Maintenance Logs:
Track usage, service history, and schedule repairs to extend gear life. - Smart Invoicing:
Automate billing for daily, weekly, or package rentals with accuracy. - Custom Client Pricing:
Offer flexible rates for freelancers, studios, broadcasters, or event clients.
Our rental management software replaces spreadsheets and manual work with one connected system that tracks every booking, return, and invoice in real time.
The Only Software You’ll Need for Camera Rentals
Real-Time Camera Tracking
Know the location, usage, and status of every camera, lens, or accessory in your inventory.
Smart Rental Bookings
Prevent double bookings, manage reservations, and schedule based on project or client demand.
Automated Service Scheduling
Set maintenance reminders for cameras, lenses, and lighting gear based on usage or time.
Secure Digital Agreements and Logs
Send contracts, track inspections, and log returns digitally for complete accountability.
Flexible Pricing & Billing
Create custom pricing by client type (studios, freelancers, broadcasters). Handle hourly, daily, or weekly rentals.
Utilization and ROI Dashboards
Track gear utilization, rental revenue, and service costs with built-in analytics.
Smarter Rentals, Stronger Insights
- Anytime, Anywhere Access:
See job status, contracts, and usage data from any device. - Microsoft Ecosystem Compatibility:
Integrates with Excel, Outlook, QuickBooks, IoT, GPS, and more. - All Data in One Place:
Store contracts, usage logs, service records, and invoices securely. - Scalable for Growth:
PREXA365 works whether you manage 10 assets or 500. - Complete Support Model:
Our experts manage onboarding and support so you can focus on your rentals.
